The Components of a Case

The relevant components of a Case are:

•	The Case data in four files with names based on the Case name and with the extension .MDB

•	The executable with a name which matches the primary data file and the extension .EXE

•	The Licence file with a name which matches the primary data file and the extension .LIC

•	Case Setup.exe

•	Various report format files

•	Any Add-Ons for which you have acquired licences, usually in a sub-folder called \Add-Ons

The screen extract below shows some of the key components of a case.

What does a Case consist of?

The directory Demo for the Demo case will contain the following files:

Openlaw Demo.exe	The main executable file
Openlaw Demo.mdb	Holds primary information about documents
Openlaw Demo Site.mdb	Information peculiar to a location e.g. Bundles and Image Paths
Openlaw Demo Text.mdb	The text of the documents in the images
Openlaw Demo Site Reports.mdb	Additional Reports
Openlaw Demo.lic	The licence file
Several files with the extension .rpt	Report forms which will be in a sub-folder Reports (in two folders, arial and times which refer to the report fonts used)
Case Setup.exe	Verifies all files are current, allows defaults to be set and controls users
Openlaw3Help.chm	Context-sensitive Help file
Folder \Images	Default location for images
Folder \Text	Imported/Exported text and OCR text
Folder \Reports	Output from Additional Reports in a choice of formats
Folder \Add-Ons	Default location for additional Openlaw applications
Folder \Backups	Default location for menu-driven backups
Folder \LicenceBackups	Store for .lic files before they Verified
Folder \Logon	Store for user logon audit files

Any other Case will have a set of files which match these but with their own name substituted for "Openlaw Demo".

The picture also include two types of temporary file:

•	Files with the extension .ldb are database locking files. They are created when the Case is opened and govern, amongst other things, whether the user has Exclusive Use or not

•	Text files with names beginning User on exist for each user currently logged on. They show the data and time of the logon and the name of the user (in the case above Administrator). They are explained in a Manual section called Exclusive Use / Identifying Users.

There is a section called Moving Cases between Sites and Machines which explains how to use the Site database. It holds Image Sets, Bundles and other information which may differ between sites running copies of the same Case

The section called Additional Reports - Introduction explains how these are used and what the requirements are. Additional Reports may have been customised for you.

You may be supplied with sets of the Standard Reports in two fonts, in which case they will be in the sub-folders \Reports\Arial and \Reports\Times. Do not muddle the reports as they have the same names. Fresh copies can be downloaded from the website.

The Licence File identifies the firm or company who holds the licence and sets limits such as how many Items can be entered. It also holds various defaults which an Administrator may use to affect the Openlaw components which are available to all users. There is a separate section on how to Set Licence Options

A Case which has been scanned for you will have images (or other electronic files) of your documents on one or more CDs.

The sub-directory \Images to the Demo Case contains images 1.tif to 19.tif which match the Items in the Demo database. Items 20 to 25 in the Demo Case are Chronology Items i.e. events rather than documents, and therefore have no image files.