Images - Splitting and Appending

Introduction

It is not always obvious where the breaks lie between documents being scanned and it is not unusual for documents to be scanned so that either one document is scanned as two or two documents are scanned as one. Openlaw has functions to remedy this by allowing you to append one image to another or to split or extract pages from one image to make another.

The upshot in most cases, is that new Items are appended to the Openlaw Case so that the original Item Cards and their images are preserved. It is therefore necessary to have spare Item Cards in hand (that is, sufficient extra licensed capacity) to add Items. Messages warn you of the capacity remaining.

These functions apply only to .tif images. To access them, take the <More> button at the foot of the image to be adjusted.

The options screen shown below appears.

Irrelevant options will be inaccessible. You cannot, for example, split or extract pages from a one-page image.

Note: The location of images for the purpose of these functions is dictated by the normal rules for finding images (see the Manual section How Item Cards find Images). The norm is likely to be that the images are all in the default image location or in an Image Set to which a Bundle or Selection has been pointed. If an image cannot be found, a message tells you so. If the images are in the default location red warnings will appear where the effect of your chosen action will be to alter what may be your primary image collection.

Taking each of these functions in turn:

Append another image to this Item

This meets the situation where an Image exists but is incomplete - perhaps its pages have been scanned as a separate Item or have been newly scanned as bare images without an Item. In the latter case an Item must be added to identify the additional Image file.

Copy this Item and Append another Image

This option also adds the pages from one Image to another Image. It differs from the option above in that a new Item is created for the new conjoined Image.

As with the first option, the screen allows you to pick two Items, the one you start with plus any other in the Case which has a .tiff image.

Extract pages to a new Item

If you just want to split an image into two parts (e.g. because two documents have been scanned as one) use the next option. This option covers the situation where the image pages which you wish to extract lie between other pages

Copy and Split this image and create two new ones

You use the image arrow keys (at the foot of the image) to navigate to the point at which the image is to be split. The break will occur above the page you are on, so that that page will be the first page in the new split document. You cannot therefore initiate the Split function if you are on the first image page.

After any of these Options

You may want to:

•	check old and new Item Cards and their images
•	specifically, check if Annotation or Redaction Information still applies equally to both parts of split image
•	delete or otherwise edit the source Item Card
•	sometimes, retrieve the original image (from a folder called Image pre-Split in the Case backup folder)
•	correct the OCR text of all affected Items