Printing - Image Bundles

Related Topics

Bundle Printing is covered under Bundle Output Options.

If certain conditions (set out below) are met, this function will optionally print on .tiff images one of the following pieces of information:

	a simple sequence of page numbers running through the entire Image collection or
	the Bundle Number and optionally the document page number or
	a user-defined phrase plus the Bundle Number and document page number

Printing Image Bundles - Pre-requisites

The following elements are required before using this function properly:

The Bundle should have an Image Set assigned to it (this is to ensure that you use the right collection and is recommended but optional for all purposes EXCEPT burning page numbers into the files)

If you wish to print a sequence of page numbers and/or Bundle Numbers then:

all the images on which anything is to be printed must be .tiff images - the function will print a wide variety of file types but will only print page or document numbers on .tiff images.

the Pages field in the Item Card (which holds the page count) must be accurately completed (the Set Page Counts function will do this for you)

all the images in the Image Set must be present and capable of being opened (use the Image Tester to identify errors)

if you are printing sequential page numbers, you must satisfy yourself that there are no existing annotations which you do not want to be burned into the pages (use the Image Tester to identify annotated images)

if you are printing document numbers, the Bundle must have Bundle Numbers set; these will usually be the same as the List Numbers i.e. the numbers given to Items in e.g. a Disclosure List (see Setting Bundle Numbers)

If you are intending to remove or burn in annotations, the images must not be marked read-only (Openlaw will not change this property for you, but will report if it fails to save a image for this reason).

Openlaw verifies some of these factors automatically - but if all the images are not present, or if you manually alter the page count in an Item, the pagination will not be complete or accurate.

Note: The Manual section Before you Start includes a sub-section Viewing Images - Tiff Images which explains when it might be necessary to have a copy of G360 Imaging for Windows installed on your PC. It is required, for example, if you have Windows XP and want to number or annotate your TIF images.

Initiating the Print Process

From the Bundles screen select the Bundle to print and then select Printing and other Outputs:

You will be warned if the Items in your Bundle include a mixed population of In List, Privileged or Review tags.

If your Bundle has Bundle Numbers set, you have the choice between printing them as Document Numbers or printing sequential numbers (you do not, of course, have to print any numbering at all).

Numbering Options

Reminder: Distinguish between:

1) the simple sequence of page numbers

2) the alternative to print Bundle Numbers and

3) the pre-defined pagination options available when printing Paginated Bundles.

The Burn-in and page numbering options are described in a separate section.

The other options include the following:

Separator pages between images can identify the documents to which the images relate or be blank. You can choose how much information appears on the separator pages from a list of options as shown above by unchecking the boxes against information which you do not want to include.

File Types to be printed can be selected by checking the box beside each type to be included. As with file display, Openlaw will print any file which your computer knows how to handle. Select ALL files to include file types not listed here.

Annotations (that is, markings made on the face of the images) can be printed or not as you wish - the default is that they are not included. Note that annotations which have been made permanent are no longer annotations but are part of the image. See the section on annotating images for more information about this.

Include sequential page numbers You can enter a starting number for the pagination, with a default of 1.

Note: Pagination numbers are an annotation and this option is only available if you opt to Include Annotations. Be aware of the risk of printing (and then distributing) pages with existing annotations. Use Openlaw TIF Image Tester to check for existing annotations.

Reminder: Distinguish between:

1) the simple sequence of page numbers

2) the alternative to print Bundle Numbers and

3) the pre-defined pagination options available when printing Paginated Bundles.

Print queue timing covers the situation where large image files might be overtaken in the Windows print queue by small images or by separator pages. A time delay is included in the options available to you. This is set by default at 2 seconds i.e. that interval will be left after printing one PDF before the next one follows. You can experiment with this setting to arrive at a delay which leaves the printed pages in the correct sequence without holding up the print process more than is necessary.

Local rules for different File Types or Documents

This is not an option but a possible implication of your selection of certain file types or of characteristics of particular documents. When you make you selection of file types, you see the warning shown here:

It draws attention to possible reasons why the batch print job may be interrupted - not merely that the file may be missing but that the PC (or the network) may have settings which throw up a dialogue box (that is, a message which requires input from you). In addition, specific documents may have relevant settings - Microsoft Word, for example, tells you by default if a page to be printed exceeds the printable area of the page.

Many documents will have come from e.g. clients where a variety of rules, formats and restrictions may have been in place which you may need help to surmount or by-pass.

Microsoft Office 2003 includes increased levels of security relating to the opening of different file types. Many of these can be altered, but most firms will require you to involve the IT Department in such changes, either by putting it beyond your power to make them or by house rules to that effect.

These factors together, when added to the pagination options available only for .tiff images, make a strong case for having an image set of .tiff files in parallel with the native format files.

Placement of Printed Numbers etc

If you choose to print or burn in numbers, a further option

becomes available at the top of the screen. Set Annotation Location allows you to fine-tune the placement of such numbers to suit your requirements.

If you find that the numbering does not fit neatly on the bottom-right of the printed page (the default location), you can alter this, either from this option or from the Settings sub-Menu of the Control Panel Case Menu, where there is an option called Annotation Settings. This opens a graphical window in which you can adjust the precise location and size of the page numbers as they are printed. Alternatively, one of the User Changeable Settings is the Horizontal and Vertical positioning of these numbers. You might want to reduce the Horizontal setting from its default of 2200 to say 1800. It may be worth printing a small test run to check this.

Bear in mind that a setting which is correct for the low numbers in a sequence may be incorrect when you get to the higher numbers - 3 takes up less space than 12,567. Numbers are set from the top and from the left. You will therefore get more consistently-placed numbering by setting the numbers to print at bottom-left not bottom right.

Ready to print?

See Printing Image Bundles Check-List which includes a section on preparing a Bundle and images for printing and a section on the mechanics of printing, including a note of possible problems which may be encountered.

When you press <Print> you are given a list of available printers.

Your default printer will be highlighted. Choose the printer most suitable for large volumes of images.

Pressing <Print> sends each page of each image in turn to the selected printer. If your current selection includes Items which have no image, you are warned of this. If Openlaw is unable to print any file (because it is missing or because your computer does not know how to handle it) a page will be printed which identifies the unprinted file.

If you are printing numbers AND IF your image population comprises .tiff images, then each page will bear its number in the bottom right corner or wherever you have chosen to place it.

If you opted merely to burn Number information then the button which initiates the process will be labelled <Burn> rather than <Print> and nothing will go to the printer.

It is recommended that you do not send large volumes of images to a shared printer without clearing this with other users. You can send the whole of a Case and its images to one of our accredited agencies and have them print the image ranges for you.