Check what?

Tests and Tools

Does your Bundle have the right Items?

Manual check using reports and/or moving from Item to Item through the Bundle and/or printing a draft bundle and checking by eye.

Use Modify Bundle to add to or delete from the Bundle and save the results as a new Bundle.

OR use Mark / Unmark in the Grid View and save a new Bundle of Items from Items marked or unmarked.

Are they in the right order?

Use Modify Bundle to drag Items to new positions in the sequence.

Perhaps use User Order No field to fine-tune a fixed sequence into the Items, then re-query the Bundle (do a Sub-Query and select <All> the Items in the Bundle) making User Order No the index order. Save as a new Bundle.

Does the Bundle include Attachments?

When you print Standard Reports there is an option to show Attachments with their parent document.

To achieve the same result with image bundles (that is, to have the Attachment files follow their parents in sequence), the Bundle must be saved with the Attachments.

See the section called Attachments in Bundles and, in particular, the sub-sections Duplicate Items and If there are no Duplicate Item Numbers.

Is the right Image Set assigned to the Bundle?

Check the top of the Bundles Screen for the name of the Image Set. Check Define Images Sets from the Image Menu to see which directory is used by that Image Set.

Does every Item have the correct page count?

This is only required for paginated Bundles and for printing page numbers on .tiff images. Run Set Page Counts from the Control Panel <Set> menu.

Are all the Images present?

Use the Openlaw Add-On Image Tester to verify that every Item Card has an image and that every page of a .tiff image opens properly. This is helpful, but not required, for ordinary Image Bundles. The printing of a Paginated Bundle will fail if any image is missing.

Do any images have annotations?

The Openlaw Add-On Image Tester reports the existence of annotations and offers the option to remove or burn them in.

Annotation positions

Do a test print and carefully check the size and positioning of the proposed annotations before printing.  Problems may occur if any images are of a non-standard dpi or have been rotated to landscape orientation.  Remember that annotation position settings are user settings unique to that user.

Paginated Bundles only

Paginate the Bundle. Highlight the Bundle and press <Paginate>. Act on any warning messages received.

Is the Bundle manageable?

What if there is a printer failure part-way through the run? How will you get back to the last good page? Consider making smaller Bundles. TIP With Paginated Bundles you can choose a page range to print. With other Bundles you can name the start page number for a partial Bundle (being the number next after the last page number of the preceding Bundle).

Check what?

Tests and Tools

Imaging for Windows

This will be required for Windows XP (which does not have the same image viewer as other versions of Windows). It may be required when you are printing page numbers if your tests show that you cannot place the pagination numbers accurately or consistently on the printed page (see below).

Check pagination placement

Take a sample. In a Paginated Bundle you can choose a small page range. Otherwise make a small Bundle of 2 or 3 Items for testing. There is a function to fine-tune page number placement described in the Manual section Annotation Settings.

Default Printer

Consult your IT department as to selecting the chosen printer as your Default Printer BEFORE starting the print job - Openlaw will send the job to whichever is the default printer and many offices bar user access to the printer selection options in Windows.

Fastest Printer

Use the fastest available printer with the biggest paper tray. There is an option to select a printer just before printing.

Shared Printer

Consider attaching the printer directly to the PC to minimise network traffic. If the printer is shared, make sure no-one else is expecting to use the printer for a while (watch out for other peoples' documents joining the middle of your print queue).

Printer Settings

Consult the printer's manual or your IT staff as to whether your printer has any settings relevant to high throughput of potentially thousands of images. They may be able to bar other users whilst your print job completes.

Printer checks

Check toner and paper.

Minimise interruptions

Close e-mail and anything else which generates pop-ups or alerts

Print Image Bundle

Press <Print>.

Problem

Solution

Paper Jam / Out of Toner

See the answer to "Is the Bundle manageable?" above.

Out of Memory

A long print run of a mixed image population requires multiple applications to open. Openlaw closes these periodically but "memory leak" may occur, with available memory diminishing as the run proceeds. Use smaller bundles and reboot between print runs (and/or install more memory).

Missing or damaged Image

The ordinary Bundle Image Print routine will print an information page in place of the missing or damaged image. A Paginated Bundle will fail if it cannot find or print an image. Restore from back-up. If necessary, substitute a placeholder image with the same number of pages as the missing image.

Untrappable Print Errors

Certain print conditions are not trappable. An example is where margins in Microsoft Word or Excel files are wider than the printer margins. The application throws up a message box. Openlaw then generates its own error message. Clear first the message in the printing application by taking "Yes" to continue and then the Openlaw message. Make a note to go back and check the file and possibly reprint it.