Images - Switching between Image Sets

Introduction

You can switch between Image Sets for the current session or for a single Item Card.

Images can be copied on the fly to an Image Set if they have not already been included in it.

The section Defining Image Sets explains that an Image Set consists of a location for images and a user name, and that Image Sets can be assigned to a Selection of Item Cards. The latter step stores an Image Set path in each Item Card and that is where the Item Card looks by default to find its image. This information is stored in the Site database - see Moving Cases between Machines and Sites.

You may want to have more than one copy of an image for any or all of the Item Cards. You may want to redact images for exchange with other parties, that is, blank out sections which are privileged or irrelevant. You may wish to annotate a set of images with comments and highlights for sharing with other members of your own team, whether for the life of the case or for a one-off purpose such as a conference with counsel. In either case, you will want to preserve a "clean" set without markings.

There is a separate section called Annotating Images. This section explains how to switch between Image Sets either for the session or for a single Item Card.

Note first that it is up to you to decide which images physically sit in the location of any Image Set. If a high proportion of the image population is likely to be redacted or annotated, it may make sense to copy the entire population so that they are there if and when you need them. If only a few are to be annotated and/or if disk space is short, you can copy them as you need them - Openlaw will do this for you. This is explained below.

Switching between Image Sets for the current session

From the View Menu take <Images> and then <Select Image Set to use for the current session>. The screen shown below appears.

Use the arrows at the bottom to move between Image Sets. In the picture above, there is no Image Set Location yet selected for the Session. The user is about to pick the set called Case Images Folder. Once this is picked, and until it is reset, the Item Cards will point to the images in the directory.

You can choose to drop back to the default set by taking <Don’t use any Image Set>.

The path to the image is shown at the foot of the image window, and the Item Card bears the name of the Image Set in the bottom right corner.

Switching to the image in a different Image Set for a single Item

Having set the Image Set Redacted for the session, the user can edit the images as he or she finds ones to be redacted. More typically, the user reviewing the Item Cards and default images comes across an image which should be redacted. This section explains how you can switch to a different copy of an image for that Item only. This applies only to .tiff images.

Below the image is a button marked <Change>. Pressing it opens a list of all the available Image Set Locations and hides the image. The button now reads <Reset>.

Select the required Image Set Location, in this case Redacted. The image which reopens will be the one in the Redacted set – the path to it will show at the bottom of the image and, if it has been redacted or otherwise annotated before, you will see the annotations. There is a separate section on annotating images.

This change persists only for as long as you are on this Item Card. If you move forward one record and move back, you will be at the default image or the one set for the current session.

Copying an image to a new location so that it is added to an Image Set Location

What if you try to switch a record to a new Image Set Location and there is no copy of the relevant image in the relevant directory? The system offers to copy it for you. If it was read-only, the copy is set to read/write.

Note that this process will fail if you do not have network permission to copy the image. To put it another way, you can use the network permissions as a control over which users are allowed to perform actions which involve the creation of new images.